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STORE BOOKKEEPER

Store Bookkeeper


Job Description Summary


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Basic Statement of Functions


Qualification Requirements:¬  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.¬  The requirements listed below are representative of the knowledge, skill, and/or ability required.¬  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


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Summary:¬  This position is accountable for the following:¬  Customer service during shift. Accounting decisions that are consistent with Town Pump standards, policies, and procedures. Assists in planning, leadership, organizing, and follow-ups in the following areas: office procedures, vendor invoicing, computer data entries, and shortage controls.¬  Also responsible for setting the proper example for co-workers in terms of professionalism, attitude, and teamwork in the areas of customer service and store operations.


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Job Specifications (Qualifications)


EDUCATION and/or EXPERIENCE:


High school diploma or general education degree (GED); or equivalent combination of education and experience.¬  Additional experience should be in the area of accounting and bookkeeping.¬  On the job training for this position is 40 hours.


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LANGUAGE SKILLS:


Ability to read and comprehend simple instructions, short correspondence, and memos.¬  Ability to write simple correspondence.¬  Require ability to read, write, understand, and speak English.


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MATHEMATICAL SKILLS:


Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.¬ 


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COMPUTER SKILLS:


Experience in the following:¬  MS Word, Excel; corporate specific software PDI.


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REASONING ABILITY:


Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions.


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CERTIFICATES, LICENSES, REGISTRATIONS:



  • Current Montana Driver's License


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OTHER SKILLS and ABILITIES:



  • Ability to operate a ten key calculator with accuracy and speed.

  • Ability to wear proper uniform and maintain personal hygiene to meet all health standards.

  • Ability to maintain proper attitude, professionalism, and teamwork in areas of customer service and convenience store operations.

  • Ability to provide planning, leadership, organization, and insure follow-ups in all areas of store control.

  • Ability to be a team player while on shift.

  • Ability to maintain books in accordance with Town Pump, Inc. standards, policies, and procedures.


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ESSENTIAL DUTIES AND RESPONSIBILITIES:¬  (Dual responsibilities in some locations)



  1. Customer service to include handling and screening of telephone calls.

  2. Effectively prioritize, organize, and follow-up on office tasks to be accomplished.

  3. Security of all store assets.¬  Control of store cash fund, fuel and inventories, auditing of shift reports.

  4. Complete transactions for accounts receivables, i.e. counting money, completing deposit slips, banking, closeout, etc.

  5. Accurate and effective completion of all store paper work:¬  store daily report, store daily purchases, mark-ups/mark-downs, and inventory adjustments.¬ 

  6. Receive merchandize using proper vendor and inventory controls.

  7. Order office supplies to maintain an effective stock level.

  8. Process store invoices to include auditing cost and retail price.

  9. Make computer entries and record sales and purchases in the store's running book.¬  Balance store records to office reports.

  10. Post shift statistics to shift analysis.

  11. Verify time cards for payroll.

  12. Enter purchases into computer.


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NON-ESSENTIAL DUTIES:



  1. Police the store.

  2. Clear gas consoles, turns on pumps.

  3. Dust and stock shelves

  4. Clean restroom

  5. Total bill and make transactions with customers.

  6. Empty island garbage, fill water/cleaning solution buckets on islands.¬ 

  7. Stock cooler

  8. Other duties as assigned by supervisors.


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PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.¬  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • Ability to lift up to 20 lbs. occasionally.


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ENVIRONMENTAL DEMANDS:¬ ¬  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.¬ ¬  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • Ability to work in an open office environment with frequent background noise.

  • Ability to work in an open environment with frequent interruptions and customer interaction.


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Disclaimer: The list of requirements, duties, and responsibilities is not exhaustive but is merely the most accurate list for the current job.¬  Management reserves the right to revise the job description and to require that other tasks be performed when the circumstances of the job change (for example, emergencies, changes in personnel, workload of technical development).




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